Bespoke Technologies, Inc.

BT-257 – Procurement & Finance Engineering Lead
Skill Level: Subject Matter Expert
Location: Chantilly, VA (fully on-site, no remote option)

 

• Manage end-to-end procurement processes, escalating as needed: Oversee supplier selection, negotiations, purchase orders, and contract administration. Assess urgency and impact of procurement needs and escalate complex or high-risk items as appropriate.
• Oversee financial operations for cash and crypto transactions: Ensure accurate processing, reconciliation, and documentation for all financial transactions while maintaining compliance with reporting and control requirements.
• Document and publish procurement, finance, and asset tracking procedures: Maintain SOPs, purchasing guidelines, renewal calendars, and financial tracking templates to support consistency and reduce operational risk.
• Coordinate contract renewals and vendor management: Track contract terms, renewal cycles, and vendor obligations to ensure timely renewals and uninterrupted service delivery. Demonstrated experience working with vendors on system troubleshooting.
• Monitor spending trends and implement operational improvements: Review spend patterns, identify cost-saving opportunities, highlight variances, and drive improvements that enhance procurement efficiency and financial visibility.
• Evaluate Alternatives and Solutions: Assess alternatives for new technology and engineering solutions, conduct analysis of alternatives, and recommend solution based on requirements, solution adoption timeline, and total cost.

• Collaborate with leadership and cross-functional teams: Partner with IT, operations, and management teams to present and discuss solution architecture options and procurement requirements, align procurement priorities with timelines, and support budgeting and forecasting.
• Engage in continuous improvement: Identify and implement process improvements and governance practices to enhance procurement operations and financial accuracy.
• Provide guidance and operational support: Clarify purchasing workflows, renewal timelines, program solution requirements, vendor requirements, and documentation standards across the organization.
• Develop and maintain procurement and finance policies: Create, review, and update policies aligned with best practices and compliance standards. Document assumptions and decisions made with regards to analysis of alternatives for solution recommendations for future procurement decision-making.
• Conduct regular reviews of contracts, renewals, and asset inventories: Validate accuracy, confirm renewal readiness, and ensure proper tracking and optimization of assets and subscriptions.
• Implement financial and procurement visibility enhancements: Improve reporting structures, dashboards, and documentation systems to provide leadership with clear insights into spend, renewals, and procurement activity.
• Proactively recommend alternative solutions or processes for future consideration: Excel in creative thinking and engaging with the team with alternative solutions to program problems/opportunities.

1. Minimum of 10 years in procurement, finance operations, vendor management, or related functions.
2. Minimum 10 years in system engineering, with experience as Solutions Architect or Supply Chain Engineer.
3. Education: System Engineering Bachelors or Master’s degree, or equivalent is preferred.
4. Broad procurement and financial operations knowledge: Demonstrated experience in procurement execution, vendor management, financial controls, and maintaining accurate compliance-ready records.
5. Familiarity with tracking tools and enterprise platforms: Proficiency with Excel, SharePoint, and contract repositories for managing purchasing, vendor documentation, assets, and renewals.
6. Strong communication and reporting skills: Excellent written and verbal communication abilities with a demonstrated capacity for concise reporting and collaboration.

1. Manage end-to-end procurement processes, escalating as needed: Oversee supplier selection, negotiations, purchase orders, and contract administration. Assess urgency and impact of procurement needs and escalate complex or high-risk items as appropriate.
2. Oversee financial operations for cash and crypto transactions: Ensure accurate processing, reconciliation, and documentation for all financial transactions while maintaining compliance with reporting and control requirements.
3. Document and publish procurement, finance, and asset tracking procedures: Maintain SOPs, purchasing guidelines, renewal calendars, and financial tracking templates to support consistency and reduce operational risk.
4. Coordinate contract renewals and vendor management: Track contract terms, renewal cycles, and vendor obligations to ensure timely renewals and uninterrupted service delivery. Demonstrated experience working with vendors on system troubleshooting.
5. Monitor spending trends and implement operational improvements: Review spend patterns, identify cost-saving opportunities, highlight variances, and drive improvements that enhance procurement efficiency and financial visibility.
6. Evaluate Alternatives and Solutions: Assess alternatives for new technology and engineering solutions, conduct analysis of alternatives, and recommend solution based on requirements, solution adoption timeline, and total cost.